Receivables

Monitor all outstanding payments in one place. Navigate to Dashboard to see:

• Key Metrics:

  • Paid Invoices (total value settled)

  • Pending Invoices (total awaiting payment)

  • Overdue Invoices (total past due date)

  • Cash Flow Projection (expected incoming funds)

• Invoice Aging Analysis: Visual breakdown of overdue invoices (< 7 days, 30 days, 60 days, > 90 days)

• Monthly Trend Chart: Track receivables over time with 12-month cash flow projection, expected vs actual collections, seasonal patterns

Payment Tracking

Automatic Payment Reconciliation

When enabled (₦500 fee per invoice): Customer pays invoice → Payment processor notifies Vendex → Invoice automatically marked as 'Paid' → Receipt generated and sent → Transaction recorded → Account balance updated

Manual Payment Recording

For payments received outside the platform:

1. Navigate to Invoices > Sent and locate invoice showing 'Pending' or 'Overdue'

2. Click invoice to open details and click "Record Payment" button

3. Enter payment details: amount received, payment date, method (Transfer, Cash, Check), reference number, notes

4. Click "Confirm Payment" and invoice status updates to "Paid"

Partial Payments

For installment invoices, record each payment as received. System tracks amount paid to date, balance remaining, payment schedule, and next payment due date. Invoice shows 'Installment' status until fully settled.

Credit Management

Navigate to Customers to track payment behavior including customer name, total invoices issued, total paid, average days to payment, currently overdue amount, and risk score.

Risk Scoring

Automatic risk assessment based on payment history, average payment time, number of overdue invoices, and total outstanding amount.

Risk Level	Description
Low	Pays on time consistently
Medium	Occasional delays
High	Frequent late payments or large overdue amounts

Cash Flow Forecasting

Vendex predicts incoming cash based on outstanding invoices and due dates, historical payment patterns per customer, seasonal trends, and average days to payment.

Dashboard shows:

• Expected revenue next 30/60/90 days

• Month-by-month projection (12 months)

• Confidence intervals based on risk scores

• Best/worst case scenarios

Note: You can request to connect your bank accounts or payment gateways for automatic matching of incoming payments to outstanding invoices, reducing manual reconciliation time by up to 80%.